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The CHAMPS Group Purchasing contract calendar provides suppliers with notice for the time periods when CHAMPS GPO will be reviewing specific contract categories and the opportunity to submit a proposal for a contract.
Below you will find a listing of scheduled contract categories, category descriptions and a link for registration for the category. Each category will remain open for the full three months of the designated quarter and all proposals will be reviewed in the following quarter.
Contract categories will be scheduled on an ongoing basis and scheduled review periods are subject to change. If your product/service does not fall into a scheduled category and you wish to submit a proposal for CHAMPS GPO review, please click here.
If you are a currently have a contract with Premier in a particular category, you will not need to participate in the RFP. CHAMPS/Premier members will have access to pricing through our relationship with Premier.
Open Period |
Contract Category |
Category Description |
Submit your RFP Inquiry |
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Q1 2023 |
Safety Hypodermics |
This category includes products used to draw and administer medications or liquids via intra-dermal, subcutaneous, intra-muscular or intravenous (IV) methods and have an attached safety device to prevent accidental sharps injuries. The category also includes but is not limited to safety pen needles, insulin safety syringes and Tuberculin safety syringes. |
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Q1 2023 |
Credit Card Services |
This category includes equipment (such as point-of-sale credit card terminals) and services for processing credit card transactions and secure online payments. |
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Q3 2023 |
Can Liners |
This category includes can liners used throughout healthcare and nonhealthcare facilities. Can liners are used to store and transport various types of waste, including standard waste, infectious waste, biohazardous waste, chemotherapy waste, soiled linen, infectious linen and food service. |
Submission open in Q3 2023 |
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Q3 2023 |
Translation and Interpretation Services |
This category includes language translation (document translation, document typesetting) and interpretation services (in-person, via telephone, video conferencing). |
Submission open in Q3 2023 |
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Q3 2023 |
Office Supplies |
This category includes the distribution of routine office supplies, paper, toner, furniture, janitorial and sanitation supplies and associated business services. |
Submission open in Q3 2023 |
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Q4 2023 |
Clinical Reference Laboratory Testing Services |
This category includes accredited laboratories who provide laboratory testing on patient samples. Reference laboratories provide a varied menu of laboratory procedures including routine tests with minimal complexity to esoteric tests with high complexity. |
Submission open in Q4 2023 |
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Q1 2024 |
Furniture and Systems, Casegoods, Seating and Accessories |
This category includes furniture, cabinetry, casegoods, seating, ergonomics, accessories, restoration and repair. Products are available for multiple settings, including patient room, laboratory, education and hospitality. |
Submission open in Q1 2024 |
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Q1 2024 |
Microfiber Products, Mats and Accessories |
This category includes the rental and purchase of microfiber products (such as mops, towels, cloths and dusters) and accessories used for wet and dry cleaning. Mats used for entrances and ergonomics are also included. |
Submission open in Q1 2024 |
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Q1 2024 |
Uniforms |
This category includes the rental and purchase of uniforms. |
Submission open in Q1 2024 |
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Q2 2024 |
Fetal Monitoring |
This category includes equipment that provides continuous bedside monitoring during the antepartum and intrapartum periods to assess the fetal and maternal physiological conditions during the labor process and pregnancy period. Primarily fetal monitoring consists of the electronic monitor that monitors fetal heartbeat and the mother’s uterine contractions during childbirth and the related consumables. |
Submission open in Q2 2024 |
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Q2 2024 |
Non-Invasive Cardiology Equipment |
This category includes products, such as electrocardiograph machines and carts, electrocardiography (ECG) management systems, Holter monitoring and stress testing, that assist in the assessment and diagnosis of cardiac function. |
Submission open in Q2 2024 |
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Q2 2024 |
Physiological Monitoring Systems |
This category includes physiological monitors for all areas of patient care, including central stations, bedside monitors, an ambulatory telemetry system and vital sign monitors. Depending on where the physiological monitor will be utilized, it can be configured to display waveforms and numerical data for various parameters (e.g. electrocardiography (ECG), respiratory rate, noninvasive blood pressure (NIBP), invasive blood pressure (IBP), body temperature, etc.). Vital signs monitors included in this category are typically used, but not limited to, the periodic measurement of vital sign parameters (e.g. NIBP, pulse oximetry and temperature). Telemetry monitors can be used throughout all patient care areas where a facility feels they are necessary. |
Submission open in Q2 2024 |
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Q2 2024 |
Pulse Oximetry and Capnography Devices |
This category includes capital equipment, disposables, sensors and connecting cables that are used in the measurement, management and recording of a patient’s oxygenation levels via an electronic sensor placed on the patient’s fingertip, earlobe or, in the case of a neonate, across the foot. It also includes the capital equipment and accessories used to measure expired carbon dioxide levels. |
Submission open in Q2 2024 |
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Q3 2024 |
Patient Lateral Transfer Devices |
This category includes non-mechanical lateral patient transfer products specifically designed to transfer patients side-to-side from one location to another. This category does not include transfer safety belts, products used specifically by physical or occupational therapists, mattresses or patient bathing systems. |
Submission open in Q3 2024 |
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Q3 2024 |
Patient Lifts |
This category includes mechanical devices used to assist healthcare workers in transferring patients from one location to another when that patient is unable to actively assist with the transfer or complete the transfer on their own. |
Submission open in Q3 2024 |
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Q3 2022 |
Orthopedic Soft Goods |
This category includes cervical collars, knee braces and supports, back braces and supports, ankle braces and supports and upper extremity splints and supports for orthopedic applications. These products include soft bracing, rigid bracing and custom bracing. |
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Q3 2022 |
Reusable Textiles and Textile Services |
This category includes reusable textile products, such as bedspreads, pillows (disposable and reusable), pillowcases, linens/sheets, blankets, robes, bath rugs, towels, surgical textiles (such as gowns and drapes), patient apparel, hamper bags and incontinence products. |
Review Period Closed |
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Q3 2022 |
Waste Management Products and Services |
This category includes waste disposal and related services including consulting, audits, collection, hauling, incineration, landfill, pharmaceutical disposal, regulated medical waste disposal, reusable sharps container services, recycling (of light bulbs, batteries, hard drives, backup magnetic tapes, optical media, x-rays and video/cassette tapes), bioremediation and other waste streams. |
Review Period Closed |
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Q3 2022 |
Third Party Maintenance, Secondary Hardware and Services |
This category includes hardware maintenance contracts for data centers and network equipment that may cover the following areas: hardware replacement, on-site field engineering, technical support, proactive monitoring, managed and/or professional services and maintenance. |
Review Period Closed |
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Q4 2022 |
Environmental Facility Mgmt |
This category includes third-party outsourcing of commercial cleaning and environmental services in both healthcare and non-healthcare settings. Services could include any or all of the following: vacuuming, carpet cleaning, washroom cleaning and disinfection, dusting, general disinfection and deep cleaning services. |
Review Period Closed |
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Q4 2022 |
Managed Print Services & Devices |
This category includes the equipment, accessories, and professional services used to both execute and manage costs and efficiencies of printing, copying, faxing, and scanning of electronic and paper images via a device. |
Review Period Closed |
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Q4 2022 |
Energy Services, Procurement, Efficiency and Renewable |
This category includes performance-based supply-side energy management services, such as performance of real-time, online reverse energy auctions, energy acquisition services, energy contractor services and energy efficiency services that help facilities identify, evaluate and implement energy-saving measures. Brokers, wholesalers and direct utility providers who provide energy services, such as natural gas, electricity, oil, gasoline and sustainable and renewable power (wind, solar, etc.) are also included. |
Review Period Closed |
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Q4 2022 |
Standard Hypodermics |
This category includes needles, pen needles syringes (including tuberculosis (TB), insulin, oral, enteral and flush syringes), heparin flush, and saline flush. |
Review Period Closed |
What should I do if I have a question about the contract documents or process? You may send an inquiry through clientservices@champsgpo.com. Be sure to put the RFP category and the name of your company in the subject line.
How long will it take to hear back on my submission?
RFPs will be open for a calendar quarter. You will receive an initial acknowledgement of your submission. Thereafter it will depend upon the questions we have regarding your submission. Once you have received our acknowledgement, it is possible that you will not hear anything until after the close of the open RFP period.
What happens after I submit my documents?
Your submission will be acknowledged and assigned to a Sourcing Manager. During the following quarter, all submissions will be reviewed and compared, questions will be clarified and there will then be a committee review. In the following quarter, CHAMPS will finalize agreements with the supplier(s) who are recommended by the committee.
I don’t see a contract calendar category that my product would fall under. Can I still submit an inquiry?
Yes. You can still submit an inquiry through our “Become a Supplier” web portal.
How do I check on the status of my contract inquiry/bid?
You may send an inquiry through clientservices@champsgpo.com. Be sure to put the RFP category and the name of your company in the subject line.
My contract category bid period isn’t for another 2 years. Am I able to submit an inquiry sooner?
You may, however, it is likely that CHAMPS will defer review to the contract calendar unless there is a special reason to consider your proposal/product off cycle. We also recommend that you monitor the Premier contract calendar for open RFPs. Any contract written with Premier will be available to our members through our Premier affiliation.
Can I resubmit an inquiry/bid if my business was previously denied a contract with CHAMPS? If so, how often?
You may submit a bid during any open RFP period. If your proposal was deferred or denied prior to the establishment of the calendar, you should resubmit during the first available cycle.
Will I be given a reason why I was not selected to move on in the process?
Yes.
What do I do if I need to make a revision to my bid/inquiry?
Please send us an email through clientservices@champsgpo.com advising us that you need to make a revision. Be sure to put the RFP category and the name of your company in the subject line. Revisions from suppliers will only be accepted during the open RFP period.
We are always looking for new GPO suppliers to help optimize savings potential for our membership. Click the button below to request an RFP packet.
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March 21, 2023 (Cleveland, OH)
